Copyright: Copyright 2003 Ixis Research, Ltd.


About the program

Detailed information about this software:

•	Title : Email Security

•	Target OS: All Windows

•	Copyright: Ixis Research, Ltd.

•	Email Address: support@softheap.com

•	Home Page: http://www.softheap.com

•	Download Program: http://www.softheap.com/download/emlsec.zip

•	Software Type: Shareware

Pricing :

•	1 license = $49

•	2 licenses = $82

•	5 licenses = $175

•	10 licenses = $250

•	15 licenses = $295

•	20 licenses = $330

•	25 licenses = $350

•	30 licenses = $370

•	40 licenses = $390

•	50 licenses = $410

•	60 licenses = $430

•	70 licenses = $450

•	80 licenses = $470

•	90 licenses = $490

•	100 licenses = $510

•	150 licenses = $620

•	200 licenses = $680

•	Site license = $800

Please see the purchase form for purchasing the program.

See also:

•	Purpose of the program.

•	How to register the program.

•	How to use.


How to register

This software is distributed as shareware. To keep the program on your personal computer you should register it.

•	The first step is to obtain a registration code by paying a fee to us in the amount of $49 or with some discounts depending on quantity of licenses (see information about discounts on Registration Form). You can buy the license(s) using Online Registration via Secure Server. If you do not wish to use Online Registration you may use the following alternatives: Telephone orders, Fax orders, or payment may be sent via postal mail or other delivery methods.

•	The second step is to enter your registration code in the program. Use the Buy Program button in the main screen to enter the code in the program. To avoid errors we recommend using the Windows cut and paste while entering the code.

Use the following URL to register the program:

http://www.softheap.com/emlsecpurchase.html


Purpose of the program

Did you know that when you send your email messages, they do not go directly to the recipient mailboxes?

Did you know that first of all, your Internet Service Provider gets all your email messages, stores them somewhere on its mail servers and then delivers the messages to your recipients leaving copies of your messages in its database?

Do you know that someday all the information kept on the servers can be easily used against you?

Email Security is a system-tray local SMTP server program for Windows that lets you send email messages directly from your PC to recipient mailboxes ensuring your email privacy and security by means of bypassing your ISP's mail servers where your relevant information can be stored and viewed.

Did you also know that when you send an email message to a list of email addresses, the respondents can see each other in the email message header? You think it is secure?

While sending, Email Security always breaks email messages addressed to a group of people to individual messages ensuring your privacy and privacy of your respondents. Moreover, Email Security even does not leave any traces on your PC because it just gets your email messages from your email client and puts them in the recipient mailboxes at the same time without making any temporarry files on your PC.

Along with a mass mailer the program can be used as a relay server for secure sending newsletters and distributing messages to different mailing lists, sending notifications to your customers, as well as for sending personalized messages without leaving any traces on the Internet.

Email Security supports all email programs like Outlook and Outlook Express or any other email clients. The email program you already use for sending and receiving messages can be connected to the server in a very easy way - just by using the word "localhost" instead of your current SMTP host. Having done so, you can send messages in a usual manner.

Email Security works very fast, while sending, it establishes dozens of SMTP connections, and gets the most out of your Internet connection. Email Security is able to send thousands of emails per minute with a regular DSL Internet connection. The user interface of the program is very easy to learn, excellent documentation is included. Install Email Security on your PC before it is too late!

See also:

•	About the program.

•	How to register the program.

•	How to use.


User interface

The user interface of the Email Security is divided into several parts:

•	Main window - Major functions and monitoring of the program can be performed from this window.

•	Log window – In this window you can see 1000 last messages relayed by the server. You can use it to keep track of what messages has been sent successfully and which ones had an error.

•	Configuration Window – This window is intended for easy setup of the Outlook Express accounts. You can choose which account to use and the program will set it up for you.

See also:

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


How to use

Connect your PC to the Internet then start the program. The program will try to detect your provider’s DNS server. If a DNS server is available, and the standard SMTP port #25 is not occupied by any other software the program will become ready to process your mail automatically. If it is not possible to detect provider’s DNS server, the program will prompt you to enter any DNS server you know, after that the program will become ready to process mail. If the port #25 is bound by another local SMTP server/service, the program will show you an error message. You can specify any DNS server by using the buttons and boxes on the main screen.

If the port 25 is occupied by any other program, you can use any other port to establish connections between your email program and this local SMTP server. Specify a desired port on the main window of the program.

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

Due to security reasons, you can use the option “Accept Connections from this Computer Only”, see the screenshot above to restrict other internet users from using this SMTP server. If this option is not turned on, any user of your network or any Internet user can use this SMTP server for sending email messages. Enabling this option, allows you to block all users, and only you only from your PC can send mail through the server.

Start your email client and send e-mail. Be aware that some ISP’s close the SMTP port #25 forcing you to use only their SMTP server. You must be sure the port #25 is available with your ISP before using the program. The program will act as a SMTP server receiving e-mails from an email client and putting them directly to recipient’s mailboxes. The program doesn’t use any message queues, all emails are sent directly.

Please, be also aware that the port 25 the program uses to send emails to recipient mailboxes and the port the program uses to establish connections with your email program are not the same thing. You can use any port including port 25 to establish connections between your email program and this local SMTP server, but when the program actually puts email messages in the recipient mailboxes, it always uses the port 25 to transmit data to the remote mail servers, because it is the standard SMTP port, so your internet service provider ISP must not block this port, otherwise the program will not work. If your ISP blocks the port 25, you need to use any other ISP, which does not do so.

See also:

•	User interface.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Log Window

This window is used to view the last 1000 messages that were sent using this SMTP server. It will let you view the following items:

•	Email – email address of the destination

•	Subject – is the subject of the message you sent

•	Date & Time – is the date and time the message was relayed

•	Status – is the message status. It can be “OK” if the message was delivered or “Failed” if the message wasn’t delivered for some reason

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Configuration of email program

Configuring your email client:

•	Configuring Outlook Express Manually•	Configuring Microsoft Outlook Manually

•	Configuring other email clients Manually

This window is used to configure the two most widely used email clients: Outlook and Outlook Express. You can check the existing accounts that you want to configure this local SMTP server for and the program will automatically change all the needed options for you.

Before you are going to use the program, it is recommended to test the standard SMTP port 25 to make sure that it is not blocked by your ISP. Please, select the tab Test Port 25 and press the button Test. If the test succeeds, the program will work well with your ISP, it is fails, the program will not work with your current ISP, and you will need to switch to another ISP.

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

The main screen:

Configuring your email client:

•	Configuring Outlook Express•	Configuring Microsoft Outlook

•	Configuring other email clients

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Manually configuring Outlook Express

Sometimes you would like to manually configure the Outlook Express accounts to use this SMTP server or you may want to create a totally new account for that. In that case you need to perform the following:

1)	Open Outlook Express and go the Tools->Accounts menu

2)	Click on the Mail tab

3)	If you want to add new account, click Add->Mail

4)	If you want to edit the old one, set the cursor on account you want to edit and click Properties

5)	Follow the instructions for setting up new account. All the fields are filled in exactly the same way as if you were using your ISP’s SMTP server.

6)	Use localhost as your SMTP server host when asked.

7)	Click on advanced tab

8)	Set server timeouts to the maximum

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

The main screen:

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Manually configuring Microsoft Outlook

Microsoft Outlook comes with Microsoft Office. To use this local SMTP server for your Microsoft Outlook's accounts you need to do the following:

1)	Open your Microsoft Outlook

2)	Use the Tool->Email Accounts item of the main menu to open the dialog box Options;

3)	If you want to create a new account to use with Email Security, click on the “add new e-mail account”

4)	If you want to change the existing email account, click “View or change existing accounts”

5)	Click Next

6)	If you chose to edit an existing account, select the account you want to edit.

7)	Find the option Outgoing Mail Server (SMTP), and change it to localhost

8)	Click the button More Settings and select the Advanced tab

9)	Find the option Server Timeouts and increase it to the maximum value then click Ok

10)	Click the button Next in the Email Accounts dialog box then click Finish

11)	Click Ok in the dialog box Options to close it and apply settings

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below

The main screen:

After that, all your outgoing mail sent from the account you modified will go through the local SMTP server.

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Manually configuring other Email Clients

Most of email programs like Eudora, The Bat, Netscape, and so on have a dialog box Options, which lets you change options of your email accounts. Usually, you can access the options by using the following menu items: Tools->Options, Options->Settings, Options->Accounts, Settings->Accounts, Internet Accounts, Mail Accounts, Mail Settings, and so on. All you need to do to make your email program to send email messages through this local SMTP server is to find the dialog box with Outgoing Mail Server (SMTP) options and change your current SMTP server to localhost. You just need to find the edit box with your current SMTP server, and type in the word localhost. Then, if it is possible in your email program, you need to increase the timeout for Outgoing Mail Server (SMTP) to the maximum possible value to force your email program not to ask you to abort sending while sending large messages through this local SMTP server. Now, save the options and send mail. If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

0	The main screen:

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Main Screen of the Email Security

In this window you can control the entire Email Security. You can see and change the following:

•	Sending statistics for successfully sent messages and errors.

•	Specify DNS Server.

•	Specify port used to establish connections between your email program and this SMTP server.

•	Check the load of the sending threads.

•	View Log of the messages.

•	Configure your email client programs.

•	Connect to our home page and support page.

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

See also:

•	User interface.

•	How to use.

•	What is DNS Server.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Sending emails and spam

When using this program please keep in mind a few things:

1)	This program will only work if port #25 (which is used for SMTP traffic) is open and unobstructed (not filtered). Sometimes Internet Service providers are closing this port. If you are trying to send emails and they never go out, but constantly time out. This is a good indication that your port 25 is closed

2)	Sometimes your IP address can be entered into the list of open SMTP relays or restricted servers and will be blocked by the majority of the servers on the internet. It is not the fault of the program and we cannot do anything about it because we are not blocking you.

3)	You should always put a valid return address on your emails when you set up your mail client. Valid, resolvable “from address” is always a good idea, because most of the servers these days are checking to see if the email is coming from an address they can find on the internet. If it isn’t your messages will again be blocked and will not go through.

4)	You are forbidden to use this program to relay spam. It is also reflected in the license.

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


What is a DNS server

When you are surfing the internet, or sending email you always use character strings to specify destinations. Like www.emailarms.com for example or support@softheap.com. Computers in the Internet do not understand these names. They use a protocol called IP (Internet Protocol), which uses a numeric representation of a destination address like 129.34.54.23 for example. These numbers are not very human friendly and are not easily memorized. Thus we use a special Internet service called DNS (Domain Name Service) to resolve a string address and convert it into a numeric representation. This program also uses the DNS server to find a destination domain name for each email address that you send email message to. Majority of the ISP’s have a DNS server that is local to you. In most cases the program will be able to determine which DNS server you use automatically. In case you have a different preference, or you have installed a DNS server on your local network yourself, you can override the program settings and specify it in the main window

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


Why the program may not work
Why the program may not work?

In some cases this program will not be able to work as it’s supposed for the reasons that are not under our control. Here is a list of the most frequently occurring reasons and their explanation:

1)	If there is another program running on the same computer as you are installing Email Security that is taking up port #25 (binds an open TCP/IP socket on it), this program will not be able to start. This program needs to be able to bind on port #25 because it listens to other email clients that connect to it. So if you have any other SMTP server, like Microsoft SMTP server or Sendmail, you must turn it off first before running this program.

2)	If your Internet Provider has closed port #25 and limited your access to their server only, we will not be able to bypass that in any way, because it is done on the network level. In that case the program will also not work, because it needs an unobstructed access to port #25

3)	If your IP has been listed on the blocking list of any kind, most of the servers you are trying to access will not accept messages from you, because they are checking the IP of the sender against that list almost all the time.

4)	If you are sending a lot of email messages to the same domain, like www.yahoo.com, www.hotmail.com or www.aol.com for example, the destination SMTP servers can block you after a certain number of messages according to their rules of receiving emails. In many cases they figure, that if you are sending more than say a 100 messages to their domain within a short period of time, you are trying to send Spam. They will block access from your IP for a period of time, thus preventing the normal work of our SMTP server.

If you use any other port than 25 to establish connections between your email program and this SMTP server, in your email program you need to use the same port as you chose it in the main screen of the program, see below, the program will not work if you use different ports in your email program and in the SMTP server.

The main screen:

See also:

•	User interface.

•	How to use.

•	About the program.

•	How to register the program.

•	Purpose of the program.


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